Taking into consideration the quantity and quality of participants and institutions who work in the Water sector, it is normal that public and private institutions and Governments have an interest in holding parallel events to the 8th World Water Forum. 

Which are the Side Events that can be held?

Any Side Event can only be held if the subject and scope is approved by the Secretariat of the 8th Forum. Requests must be sent in advance and are limited to a maximum of 5 lines.

Where?

Side Events can take place in the Expo & Fair areas, as well as at the Ulysses Guimarães Convention Center. The location picked is subject to the sole discretion of the 8th Forum’s organization.

 

When?

  • Day 03/20/2018 – From  10:00 AM to 8:00 PM

  • Day 03/21/2018 – From  10:00 AM to 8:00 PM

  • Day 03/22/2018 – From  10:00 AM to 8:00 PM 

Different dates and times can be negotiated individually.

Who can promote the Side Events?

Any institution that is interested in conducting a Side Event may apply to do so.

Sponsors and exhibitors will be given priority in choosing timetables and the spaces.

 

It is strictly forbidden to raise funds!

It should be clear that to perform the Side Event the promoter may not raise funds through sponsoring or rely on any other form of contribution and grant. Fundraising for any activity of the 8th World Water Forum is exclusive to Brazil MCI and the Dream Factory. The fine if this rule is infringed is of 100,000.00 BRL (one hundred thousand reais) per hour of activity.

Who can participate in Side Events?

Only registered participants in the Forum can participate in Side Events. Institutions promoting these events may invite any person to attend and the audience of the Side Event is their sole responsibility. It is up to them to acquire the invitations (under special conditions), confirm and supervise the access at the Side Event.

The audience may be into two large groups:

  • Participants of the 8th World Water Forum: there is no extra charge for participating in Side Events.

Unregistered attendants at the 8th World Water Forum: the institution promoting the Side Event must purchase the Forum’s “Daily Pass” for attendants. “Daily Pass” values have already been established in the general prices for participation in the Forum, through special conditions listed below.

Side Events promoted by sponsors Side Events promoted by exhibitors Side Events promoted by other institutions

One Day Pass *

60% discount

40% discount

20% discount

* The Daily Pass value considered will be the one for “Other Countries”

 

1-Day Pass for Side Events

 

Category

Regular

Sponsor

Exhibitors

Others

60%

Discount

40%

Discount

20%

Discount

Reais

Euros

Reais

Euros

Reais

Euros

Reais

Euros

Registration by 12/15/2017

350

100

140

40

210

60

280

80

Registration by 02/28/2018

400

115

160

46

240

69

320

92

On Site

455

130

182

52

273

78

364

104

 

Types of Side Events:

The type is defined according to the expected audience, namely:

  • Regular Sessions, with capacity for up to 100 participants

  • Large Sessions, with capacity up to 100 people.

Hourly rates for the rental of conference spaces:

 

Type:

Hourly Rental Rate Sponsors

Hourly Rental Rate Exhibitors

Hourly Rental Rate others

Rooms for Side Events

Regular Sessions (Up to 100 participants)

R$ 500,00/hour

R$ 1000,00 / hour

R$ 2.000,00 / hour

Large Sessions

(Over 100 participants)

R$ 750,00 / hour

R$ 1500,00 / hour

R$ 3000,00 / hour

 

Items included in this value:

 

Audio Visual:

  • Projection screen

  • Multimedia projector with HDMI and VGA

  • Sound System composed of box, table and up to 3 wireless microphones

Furniture:

  • 1 table 2.20m (length) by 1m (width)

  • Pulpit

  • Podium (30 cm height)

 

Additional items:

Requests for complementary items (food and beverages, scenography, differentiated mounts, hosts, simultaneous translation, producers and audiovisual equipment) must be made directly to MCI Services. The values will be informed directly and will be the responsibility of the persons concerned.  

 

Cancellation policy:

 

Request Dates

Refund Rate*

Available

By 12/15/2017

Full Reimbursement

(100%)

Between 12/16/2017 e 01/17/2018

Partial Reimbursement

(70%)

Not Available

After 18/01/2018

No Reimbursement

(0%)

 

INFORMATION AND SALES:

 

Tania Pimenta
tania.pimenta@worldwaterforum8.org
Fone: +55 61 3039-8546
Celular: +55 61 99209-7017

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